Export HubSpot Contacts, Deals and History
Here is how to export hubspot contacts for the whole company. Every object, every property, and the activity history that standard record exports miss.
HubSpot exports one object at a time from its index page: open Contacts, Companies, Deals or Tickets, choose the view, and click Export. Pick CSV and include all properties and associations. Record exports don't include activities like calls, emails and notes, so export those separately through individual contact exports, activity reports or the API. HubSpot emails a download link that lasts 30 days.
Before you export HubSpot contacts
You need the Export permission in HubSpot. Exports are limited to 300 in a rolling 24 hours, with up to three running at once. CSV is the safest format, since XLS and XLSX drop columns past their limits.
Step by step
01Open the object
Go to Contacts, Companies, Deals, Tickets or any custom object from the CRM menu.
02Choose the view
Use a view that includes every record, like All contacts. In board views, use Board options, then Export view.
03Export everything
Click Export, choose CSV, and select all properties and associations. Associations to every related record are available only in CSV.
04Repeat for each object
Export each object separately so you have the full CRM: contacts, companies, deals, tickets, and any calls, appointments or custom objects.
05Get the activity history
Calls, emails, meetings and notes aren't in record exports. Pull them through activity reports, individual record exports, or HubSpot's engagements API. This is the part buyers value most.
06Download within 30 days
HubSpot emails a link when the export finishes. It expires after 30 days. Large exports arrive as zip files split by row count.
How to find the size of your HubSpot data
The Data Model limits area of your settings shows record counts for each object. Note total contacts, companies, deals and tickets, plus how many years of activity you have.
What a full HubSpot export is worth
CRM history with notes, emails and calls shows how deals actually move. A contact list alone is worth far less than deal and activity history over several years.
Buyers price on depth: years of history with real detail in it.
Common problems
- No calls or notes in the file. Record exports leave out activities. Use activity reports or the API.
- Missing columns. XLS and XLSX have column limits. Re-export as CSV.
- Link expired. Download links last 30 days. Run the export again.
Common questions
How do I export all data from HubSpot?
Export each object separately from its index page as CSV with all properties and associations, then export activities through reports or the API.
Can I export HubSpot property history?
Not through standard record exports. Use the API or individual record exports for history you need.
How long does a HubSpot export take?
Small exports finish in minutes. Large ones can take hours and arrive as several files.